{"id":20545,"date":"2021-10-18T21:06:43","date_gmt":"2021-10-18T21:06:43","guid":{"rendered":"https:\/\/vfairs.wpengine.com\/?p=20545"},"modified":"2023-10-03T11:47:18","modified_gmt":"2023-10-03T11:47:18","slug":"guide-virtual-events-for-universities","status":"publish","type":"post","link":"https:\/\/www.vfairs.com\/guides\/virtual-campus-events\/","title":{"rendered":"The Complete Guide to Virtual Campus Events for Universities"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Universities have been hosting virtual <\/span><span style=\"font-weight: 400;\">campus <\/span><span style=\"font-weight: 400;\">events long before the pandemic. Greater reach, lower costs, and better analytics had many institutes hosting open days, housing fairs, job fairs, and alumni reunions online. When the pandemic hit in 2020, the remaining universities pivoted to digital as well. Since then, <\/span><span style=\"font-weight: 400;\">virtual campus events for universities a<\/span><span style=\"font-weight: 400;\">re getting bigger and better every year.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019d like <\/span><span style=\"font-weight: 400;\">to host virtual events for college students, <\/span><span style=\"font-weight: 400;\">you have come to the right place. We will walk through everything you need to know and do before <\/span><span style=\"font-weight: 400;\">hosting virtual campus events<\/span><span style=\"font-weight: 400;\">. Let\u2019s get started!<\/span><\/p>\n<ul>\n<li><a href=\"#whatareevents\"><span style=\"font-weight: 400;\">What are university virtual events?<\/span><\/a><\/li>\n<li><a href=\"#types\"><span style=\"font-weight: 400;\">Types of virtual campus events for universities<\/span><\/a><\/li>\n<li><a href=\"#otherevents\"><span style=\"font-weight: 400;\">Other virtual event ideas for college students<\/span><\/a><\/li>\n<li><a href=\"#worthit\"><span style=\"font-weight: 400;\">Are virtual events worth it?<\/span><\/a><\/li>\n<li><a href=\"#howto\"><span style=\"font-weight: 400;\">How to host virtual campus events for college students<\/span><\/a><\/li>\n<li><a href=\"#musthave\"><span style=\"font-weight: 400;\">Must-have virtual event platform features<\/span><\/a><\/li>\n<li><a href=\"#choose\"><span style=\"font-weight: 400;\">How to choose the right virtual events platform<\/span><\/a><\/li>\n<li><a href=\"#whyvfairs\"><span style=\"font-weight: 400;\">Why choose vFairs<\/span><\/a><\/li>\n<li><a href=\"#promote\"><span style=\"font-weight: 400;\">How to promote virtual campus events for universities<\/span><\/a><\/li>\n<li><a href=\"#hybrid\"><span style=\"font-weight: 400;\">How to go hybrid with university events<\/span><\/a><\/li>\n<li><a href=\"#summary\"><span style=\"font-weight: 400;\">Summary<\/span><\/a><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400; text-transform: none;\">What are University Virtual Events?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Virtual campus events <\/span><span style=\"font-weight: 400;\">for universities are online events hosted by universities for their students, faculty, alumni, employees, and community members.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you think of such events, webinars or live streaming of graduation ceremonies probably come to mind. However, that\u2019s not even close to what these online events encompass. Going virtual opens up a whole new world of opportunities for colleges and universities. You not only address a wider audience but also offer creative solutions to various concerns.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The best thing <\/span><span style=\"font-weight: 400;\">about virtual campus events<\/span><span style=\"font-weight: 400;\"> is that anyone should be able to attend one as long as they have a laptop or a mobile phone and an internet connection. This allows widespread attendance and participation, especially if your audience isn\u2019t limited to a single location.\u00a0 <\/span><\/p>\n<h2 id=\"types\"><span style=\"font-weight: 400;\">Types of Virtual Campus Events for Universities<\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-20555 aligncenter\" src=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-min-e1634589178740-1024x463.png\" alt=\"virtual-lobby-cornell-university\" width=\"722\" height=\"326\" title=\"\" srcset=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-min-e1634589178740-1024x463.png 1024w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-min-e1634589178740-300x136.png 300w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-min-e1634589178740-768x347.png 768w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-min-e1634589178740-1536x695.png 1536w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-min-e1634589178740.png 1822w\" sizes=\"auto, (max-width: 722px) 100vw, 722px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Wondering about the types o<\/span><span style=\"font-weight: 400;\">f virtual campus events<\/span><span style=\"font-weight: 400;\"> that universities host?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Universities are not just home to academic experiences, but a hub of extra-curricular activities and cultural experiences. Many aim to help their students with job and housing search as well. Some want to set up an administrative portal to register for their semesters, pay their parking fee, and so on. All of these can be turned into <\/span><span style=\"font-weight: 400;\">virtual campus events <\/span><span style=\"font-weight: 400;\">or activities. Each event has its own goals, audience, and end results.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some of the most frequent <\/span><span style=\"font-weight: 400;\">virtual campus events <\/span><span style=\"font-weight: 400;\">hosted by universities using the vFairs platform.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">1. Virtual Conference<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A virtual conference can be anything from an academic symposium and climate action summits to a benefactor meeting. They usually feature speaker talks, panel discussions, and Q&amp;A sessions. In addition, you can include an interactive exhibit hall to showcase programs, research, partners, and so on.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Chat and networking features are a must for any virtual conference. These promote conversations about the topic at hand in more informal settings and help your attendees build their network.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">2. Virtual Open Day<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A virtual open day helps attract prospective students from all over the world. These events let you showcase your campus, faculty, and departments in an interactive and accessible manner to a global audience. In addition, potential students and their parents can get all the details they need about tuition fees, scholarships, campus life, and accommodations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many people may still be unsure about their university choices. An easy-to-access open day brings you on their shortlist, bringing them a step closer to registering.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019d like to learn more about how to host a virtual open day, check out our <\/span><a href=\"https:\/\/www.vfairs.com\/virtual-open-house-guide\/\"><span style=\"font-weight: 400;\">ultimate guide to a virtual open house<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">3. Virtual Housing Fair<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With this event, you can let students know about their on-campus and off-campus accommodation options. In addition, you can connect them with off-campus housing providers before they even arrive in your city. This makes things easier for incoming students based in different locations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can have various booths in the exhibit hall for different providers. This will let attendees explore their options and make a well-informed decision. You can even arrange virtual tours at this event for a more interactive experience. Furthermore, students and their parents can ask all the questions they want from the admin and student departments and the providers you connect them with.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here is a step-by-step <a href=\"https:\/\/www.vfairs.com\/guide-virtual-housing-fair\/\">guide for hosting high-traction virtual housing fairs<\/a><\/span><span style=\"font-weight: 400;\"> that you can use to help your students with their accommodation search.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">4. Virtual Graduation Ceremony<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When the COVID-19 pandemic hit, many students had to abruptly shift to online classes. This also affected their upcoming graduation ceremonies. Seniors all over the world missed out on physical ceremonies. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead, many universities held virtual commencement ceremonies. These allowed outgoing students to get the graduation experience, without having to be physically present.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A virtual graduation ceremony is also ideal if you offer remote learning to your students. Your remote students can be a part of graduation ceremonies that on-site students always get to experience. Offer features such as a photo booth, a scavenger hunt, a university shop, and serendipitous matchmaking to create a highly interactive graduation experience.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">5. Virtual Job Fair<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You obviously want your students and alumni to succeed in their careers. Your career assistance department can<\/span><span style=\"font-weight: 400;\"> use virtual campus events to its advantage. <\/span><span style=\"font-weight: 400;\">A virtual career fair is just the ticket. It allows you to gather various companies in one place and have your students explore job opportunities and expand their network.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Often, companies may even shortlist and hire candidates at these events. You just need to offer a virtual booth, a searchable attendee database, and interview features for this purpose. A successful event using a <a href=\"https:\/\/www.vfairs.com\/platform\/virtual-job-fair\/\">virtual job fair platform<\/a> will result in your students getting recruited.<\/span><\/p>\n<p>Our <a href=\"https:\/\/www.vfairs.com\/your-ultimate-guide-to-a-university-virtual-job-fair\/\"><span style=\"font-weight: 400;\">guide for university job fairs<\/span><\/a><span style=\"font-weight: 400;\"> can help you host the most impactful virtual job fair for your students.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">6. Virtual Benefits Fair<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Your faculty and staff probably have access to a wide range of benefits. In higher education, the people involved may have numerous subsidies, discounts, and insurance options to claim. However, they are often unaware of these benefits or how to choose the right ones.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you host a benefits fair virtually, you can brief them about the plans and the providers. Companies already hold these events for their employees, so you should utilize them for your community. Virtual benefits fairs are especially convenient if you have multiple campus locations and multiple providers.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Host interactive info sessions with providers, offer a searchable provider <\/span><span style=\"font-weight: 400;\">database and <\/span><span style=\"font-weight: 400;\">let your employees talk with providers at their booths. <\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">7. Online Alumni Reunion Event<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Alumni reunions are a time-honored tradition. But many people are unable to make it to the event for various reasons. Sometimes their schedules don&#8217;t allow for the time to travel, or the cost of the trip is too much. That&#8217;s when your alumni will appreciate a virtual option.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Such events are a great way to see how well your students have done for themselves. They also promote a strong alumni network, with ample job opportunities and other such advantages. Let your students reconnect with each other through an online alumni reunion.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remember to keep things engaging with live games and contests and features such as a social wall and a virtual photo booth!<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">8. Virtual Orientation Fair<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Many universities have used vFairs to host their online orientation events. With online classes and international students, these are the best options. <\/span><span style=\"font-weight: 400;\">You can conduct all your ice-breaking and information-sharing fun virtual activities for students. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you have a virtual orientation fair, you can have department booths, speaker sessions, and also open up networking opportunities. This way, students can get answers to their questions and the resources they need to kickstart their university experience. In addition, they can talk to each other and create connections. This is very helpful, especially when these students have online classes together.\u00a0<\/span><\/p>\n<h2 id=\"otherevents\"><span style=\"font-weight: 400;\">Other Virtual Events Ideas for College Students <\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20553 aligncenter\" src=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-ja-min-1024x535.png\" alt=\"exterior-virtual-lobby\" width=\"722\" height=\"377\" title=\"\" srcset=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-ja-min-1024x535.png 1024w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-ja-min-300x157.png 300w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-ja-min-768x401.png 768w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-ja-min-1536x803.png 1536w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-ja-min.png 1820w\" sizes=\"auto, (max-width: 722px) 100vw, 722px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The above options are definitely not the only kinds of <\/span><span style=\"font-weight: 400;\">virtual campus events in the education sector. Here are some other virtual event ideas for student organizations that come to mind:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual resource fair<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Club-based virtual events<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual fundraising fair<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Digital capstone<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Online hackathon<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual student gala night<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Online networking events for college students<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">All of <\/span><span style=\"font-weight: 400;\">these online event ideas for university students a<\/span><span style=\"font-weight: 400;\">re especially useful in bringing a dispersed student body together. If you have students spread across the city or states or even across the globe, these events will help you reach and connect everyone. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, the virtual space lets you experiment with your event options. You simply have to see what sort of event you\u2019d like to hold. Then, you can work with your virtual event platform provider to carry out these events online. With the right provider and event features, you can offer students as complete an experience as possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To sum up, there is almost no limit to what you can do with<\/span><span style=\"font-weight: 400;\"> virtual campus events. <\/span><span style=\"font-weight: 400;\">You simply need to do your research and make your plans properly. Then, you\u2019ll find the right sort of opportunities for excellent, interactive events. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are a high school that wants to help students with their college search, check out this guide for a <\/span><a href=\"https:\/\/www.vfairs.com\/virtual-college-fair-guide\/\"><span style=\"font-weight: 400;\">virtual college fair<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2 id=\"worthit\"><span style=\"font-weight: 400; text-transform: none;\">Are Virtual Events Worth it?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A lot of people aren\u2019t familiar with the many benefits of hosting an event in a virtual space. Here are some of the <\/span><span style=\"font-weight: 400;\">advantages that make hosting virtual campus events <\/span><span style=\"font-weight: 400;\">well worth it. <\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">1. International Participation<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Universities are usually quite diverse and have students from all over the world. This means that if students or alumni are in their home countries, they can\u2019t attend physical events. Therefore, virtual events allow both international and local students and alumni to attend.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This international participation will let you capture as wide an audience as possible. Even when you host a virtual open day, you have the opportunity to attract a larger, more diverse set of applications. This allows you to get the best applications possible from all over the world. In addition, you will also be able to accommodate significantly more people than you could at a physical venue.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Apart from a wider audience, you can also reach out to more speakers and exhibitors. Physical events can take a long time to plan, especially if your guests and speakers have to fly in from other states or countries. They might have full schedules and may not be able to commit to your event. If you go virtual, this concern goes out the window. You simply need a set amount of their time, with no logistics, travel, or accommodations required.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">2. Cost-Savings<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is a major plus point for virtual college events. When you host an in-person event, you have to think about numerous aspects. You have to pay costs for the venue, setup, refreshments, signage, and branding. You may also have to hire extra staff to manage the event. In addition, if you\u2019re inviting guest speakers, their speaker fees and travel and accommodation costs can add up quite a bit.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, <\/span><span style=\"font-weight: 400;\">virtual campus events<\/span><span style=\"font-weight: 400;\"> are a great way to save money. You set your <\/span><span style=\"font-weight: 400;\">budget and t<\/span><span style=\"font-weight: 400;\">hen decide what virtual event features you need. Keep it simple to lower costs or include numerous exciting features if you have a higher budget. <\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">3. Accessibility<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With physical events, people have to worry about things like wheelchair access and visual impairment. <\/span><span style=\"font-weight: 400;\">However, virtual campus events can offer a number of <\/span><a href=\"https:\/\/www.vfairs.com\/features\/accessibility\/\"><span style=\"font-weight: 400;\">accessibility features<\/span><\/a><span style=\"font-weight: 400;\"> that address inclusivity concerns. There is no physical accessibility to worry about, and the audio\/visual components also take impairment into account. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Furthermore, these events are also convenient for your speakers and audience. Speakers can present live or pre-record their sessions and your audience can view the sessions whenever it&#8217;s convenient for them. You do not have to worry about different time zones and other aspects, as long as your sessions are recorded and made available for viewing later. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">People can also use any device to log into<\/span><span style=\"font-weight: 400;\"> virtual campus events on<\/span><span style=\"font-weight: 400;\"> the go, so they can participate wherever they are. <\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">4. Greater Engagement<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Sometimes, students may skip valuable events because they think they won\u2019t enjoy them or aren\u2019t comfortable with face-to-face interaction. This is especially true of millennials and Generation Z. <\/span><span style=\"font-weight: 400;\">With virtual campus events,<\/span><span style=\"font-weight: 400;\"> you can add a lot more interactivity without taking students out of their comfort zone.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your attendees will be able to engage with booth representatives, guest speakers, and other attendees at the event. Virtual university events can have a higher engagement rate than in-person events thanks to powerful features such as chat, networking, matchmaking, and gamification. Oh, and who doesn\u2019t love skipping the long lines to talk to a booth rep?<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">5. Access to Data Insights<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Virtual campus events not only offer convenience, accessibility, and engagement but also provide measurability. <\/span><span style=\"font-weight: 400;\">You can\u2019t really measure audience interactions and track event metrics with physical events. Virtual <\/span><span style=\"font-weight: 400;\">campus <\/span><span style=\"font-weight: 400;\">events make all of this possible.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can collect valuable data right from registration to after the event is over. You will be able to track attendance, attendee journeys, webinar views, booth visits, content downloads, and more. This helps you gauge event success and how each person benefitted. You can even present your event reports as a valuable asset to your exhibitors, sponsors, and partners.\u00a0<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2 id=\"howto\"><span style=\"font-weight: 400;\">How to <\/span><span style=\"font-weight: 400;\">Host Virtual Campus Events for College Students<\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20554 aligncenter\" src=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-min-1024x532.png\" alt=\"virtual-event-lobby\" width=\"716\" height=\"372\" title=\"\" srcset=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-min-1024x532.png 1024w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-min-300x156.png 300w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-min-768x399.png 768w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-min-1536x798.png 1536w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-min.png 1822w\" sizes=\"auto, (max-width: 716px) 100vw, 716px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Now that you know what and<\/span><span style=\"font-weight: 400;\"> how virtual campus events for <\/span><span style=\"font-weight: 400;\">universities work, it\u2019s time to learn to host them. Here are some steps you can follow to host a virtual university event. <\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">1. Determine Your Goals<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">First of all, you need to determine your event goals. Do you want to reach as many prospective students as possible? Do you want to get your students placements with top employers? Are you aiming to raise more funds than last year? Keep such questions in mind before you go any further. These goals will determine what sort of event you\u2019ll host and the virtual event platform features you\u2019ll need.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you set these goals, you can carry out the next steps much more efficiently. Try to quantify your goals as much as possible. For example, your goal is to have twice as many people attend your open day as last year. This way, you can easily gauge your event\u2019s success.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">2. Set a Fixed Budget<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Include a detailed budget with your event plan. You will have to map out individual line items and keep separate amounts for everything such as platform fees, digital marketing, etc. Make sure your budget is in line with your goals. Do not go too low, or your event won\u2019t deliver results. On the other hand, if you go too high with your budget, you may be spending extra resources without proportionate returns. It&#8217;s important to evaluate past events and the virtual event industry as you create the budget.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">3. Choose the Right Audience<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You should see whether your event is for current students, incoming students, alumni, parents, or others. You\u2019ll approach each of these audiences differently, so you must decide this in the initial stages.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you know your audience, you can plan your event details and marketing strategies more easily. This will streamline your efforts and also prevent you from wasting resources on irrelevant audiences.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">4. Create a Detailed Plan<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A detailed plan will help you map out everything you need to do to <\/span><span style=\"font-weight: 400;\">host a winning virtual campus event.<\/span><span style=\"font-weight: 400;\"> From initial brainstorming to the final event layout, include everything here. It\u2019s very important to assign roles in this event plan. You need to know who will be taking care of what before you proceed to execute the plan. Assign people for the following tasks:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Speaker sourcing and outreach<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual event marketing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual event platform sourcing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Live event moderators<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Live event chat engagers<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reporting\/data specialist<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Share this plan with the relevant stakeholders, and make any adjustments you need. Once you have a proper plan in place, you can work more efficiently.<\/span><br \/>\n<!-- Small Snippet Code Start--><\/p>\n<div class=\"small-cta\">\n<div class=\"container-cta\">\n<div class=\"cta-flex\">\n<h4>Download Your FREE Virtual Event Planner<\/h4>\n<p><a href=\"https:\/\/ebook.vfairs.com\/virtual-event-planning-checklist\" target=\"_blank\" rel=\"noopener\">Download<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<h3><span style=\"font-weight: 400; text-transform: none;\">5. Choose the Right Virtual Event Platform<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is one of the most important aspects of <\/span><span style=\"font-weight: 400;\">your virtual campus event. <\/span><span style=\"font-weight: 400;\">You need to<\/span><span style=\"font-weight: 400;\"> decide on your<\/span><span style=\"font-weight: 400;\"> must-have features and choose the right hosting platform. This way, you can focus on your own goals, and not have to worry about technical details and such. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Check whether your shortlisted platforms have the features you need and whether they fit your budget. Then, choose the best options for you, and stay in touch with the platform for the ideal event experience. We will be talking a bit more about event features below.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">6. Find Speakers<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Virtual campus events can fall flat on their face<\/span><span style=\"font-weight: 400;\"> if you don\u2019t invite the right speakers. The right speakers will share knowledge that your audience is interested to learn about as well as have a personality and speaking style that keeps your audience hooked.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Getting speakers on board is easier if you are going to pick from your university faculty and staff. However, if you need speakers from outside your institution, it\u2019s best to create a list of speakers you\u2019d like to speak with at your event as soon as you have finalized your<\/span><span style=\"font-weight: 400;\"> virtual campus event pl<\/span><span style=\"font-weight: 400;\">an. Start reaching out once you have shortlisted your speakers and be prepared to connect your speakers to the virtual event platform for training sessions. <\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">7. Market Your Event<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Virtual campus events <\/span><span style=\"font-weight: 400;\">for universities are easy to market because most times you already have access to your audience. You simply have to get your student, alumni, and partner email lists and send out invites to the relevant audience. Another great way to promote your event is to put up custom banners on your university website and social media pages. We will talk more about marketing in a bit. <\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">8. Create Content<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The most important aspect of a virtual event is the content. Besides the webinar sessions, you need to create material for your audience. For instance, if you were hosting a virtual open day, you could create pre-recorded virtual tours of the campus, informational videos about student life, department and program brochures, tuition and scholarship documents, campus maps, department presentations, etc.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All of this material can be added to document and video vaults within your <\/span><span style=\"font-weight: 400;\">virtual campus event<\/span><span style=\"font-weight: 400;\"> for your audience to browse and download. <\/span><span style=\"font-weight: 400;\">One of the most useful virtual event ideas for students is to repurpose this content for your website and social media platforms. <\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">9. Gather Insights<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This last step comes after you&#8217;ve hosted your event. Use your virtual event to measure event performance and ROI. These features let you track webinar views, booth visits, document downloads, link clicks, and more. Furthermore, you can also download chat logs and transcripts.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The information will help you gauge trends and understand what kind of content gives the most value. Tweak your future events based on event analytics. Then, share these post-event reports with your sponsors, partners, and exhibitors to give them more value.<\/span><\/p>\n<h2 id=\"musthave\"><span style=\"font-weight: 400; text-transform: none;\">Must-Have Virtual Event Platform Features<\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20559 aligncenter\" src=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152721-min-1024x530.png\" alt=\"virtual-exhibit-booth-job-fair\" width=\"723\" height=\"374\" title=\"\" srcset=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152721-min-1024x530.png 1024w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152721-min-300x155.png 300w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152721-min-768x397.png 768w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152721-min-1536x795.png 1536w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152721-min.png 1821w\" sizes=\"auto, (max-width: 723px) 100vw, 723px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Choosing the right features to include is key to hosting a successful event. <\/span><span style=\"font-weight: 400;\">Here are some sought-after features that vFairs customers love adding to their virtual university events.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">1. Virtual Auditorium<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Most <\/span><span style=\"font-weight: 400;\">virtual campus events <\/span><span style=\"font-weight: 400;\">require an auditorium. Here, you can host keynote speeches, presentations, talks, and panel discussions. You should be able to host concurrent sessions to cover more ground in a limited time period. If you want to boost engagement, add Q&amp;A sessions, live polling, and breakout sessions to your webinars.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, offer a personalized agenda builder so your attendees only get notifications for sessions that interest them. It&#8217;s also important to make sure that all these sessions are recorded. This way, those who miss them can view them later at their own convenience.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">2. Virtual Exhibit Booths<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Exhibit booths are also really popular. These help exhibitors showcase their brands with virtual booths and design them accordingly. In addition, they offer resource downloads, chat features, and links to social media pages, products, and <\/span><span style=\"font-weight: 400;\">websites <\/span><span style=\"font-weight: 400;\">for visitors.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For some event types, it&#8217;s also important to offer a meeting scheduler. This is integrated with the visitors and booth representative calendars so they can arrange meetings and calls properly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you have a number of exhibitors, you can even divide your exhibit hall into multiple floors or clusters and add an exhibitor search capability.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">3. Chat &amp; Networking<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Include chat and networking features in your event. These will allow attendees to meet booth reps, speakers, and even other attendees to encourage discourse. Also, make sure <\/span><span style=\"font-weight: 400;\">to offer both chat and audio\/video calls. <\/span><span style=\"font-weight: 400;\">Some platforms will even allow for group networking. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, attendees can also network using features such as attendee auto-match and profile search. These features use registration data to categorize participants and then match them to visitors with similar interests. They also enable exhibitors to find their ideal audience. For instance, employers at a virtual job fair can sort resumes with search filters.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">3. Gamification Features<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Boring events make visitors lose interest and log out quickly<\/span><span style=\"font-weight: 400;\">. One of the most effective online event ideas for university students is to make things exciting by deploying a range of gamification features.<\/span><span style=\"font-weight: 400;\"> At vFairs, these <\/span><a href=\"https:\/\/www.vfairs.com\/features\/event-gamification\/\"><span style=\"font-weight: 400;\">features<\/span><\/a><span style=\"font-weight: 400;\"> include scavenger hunts, trivia games, spin the wheel, photo booths, and much more.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Virtual games help break <\/span><span style=\"font-weight: 400;\">the monotony of virtual campus events.<\/span><span style=\"font-weight: 400;\"> Gamification can also motivate your attendees to navigate your event. You can include a leaderboard with a custom points system for every desirable attendee action. Use the scores to reward visitors once the event concludes.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">4. Registration Forms<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Gather attendee information before the event with custom registration forms. Your platform will offer a <\/span><a href=\"https:\/\/www.vfairs.com\/how-to-build-an-effective-landing-page-for-your-virtual-product-launch\/\"><span style=\"font-weight: 400;\">customized landing page<\/span><\/a><span style=\"font-weight: 400;\"> for your event and show you who\u2019s registered. The forms should include details such as demographics, interests, and location. These details will be helpful in understanding your audience and giving them what they need.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These forms also help build an attendee database. For instance, if you are holding a networking event and need to match people with similar work experiences with each other. Employers are also interested in having access to a searchable candidate database during a virtual university job fair. If you are hosting such an event, it&#8217;s important to include a file upload field in your form for resumes as well.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">5. Accessibility<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">As a university, you need to be as inclusive as possible. That means making sure your <\/span><span style=\"font-weight: 400;\">virtual campus events <\/span><span style=\"font-weight: 400;\">are accessible to everyone. Whether this involves increasing the contrast of the text or including captions in videos, you should do as much as possible. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">This way, you\u2019ll get audiences with different abilities as well. This promotes a diverse and inclusive academic environment. It also helps you find talent in unexplored individuals.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">6. Data Analytics<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Always include data reports and analysis in your list of features. Track everything from attendance to document downloads within your event. This data should be available in real-time so you can make changes to your live event as well as future <\/span><span style=\"font-weight: 400;\">virtual campus events<\/span><span style=\"font-weight: 400;\">. These reports are instrumental in calculating event ROI and also interest sponsors, exhibitors, and partners.<\/span><\/p>\n<h2 id=\"choose\"><span style=\"font-weight: 400; text-transform: none;\">How to Choose the Right Virtual Events Platform<\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20558 aligncenter\" src=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152347-min-1024x535.png\" alt=\"virtual-auditorium-job-fair\" width=\"720\" height=\"376\" title=\"\" srcset=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152347-min-1024x535.png 1024w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152347-min-300x157.png 300w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152347-min-768x401.png 768w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152347-min-1536x803.png 1536w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/Screenshot-2021-10-01-152347-min.png 1822w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">There are numerous platforms available online. However, not all of them are made equal. You need to make the right choice for you, your exhibitors, and <\/span><span style=\"font-weight: 400;\">your visitors<\/span><span style=\"font-weight: 400;\">. Here are some things you should consider <\/span><span style=\"font-weight: 400;\">while choosing the right platform for your virtual campus events:<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">1. Budget<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">First and foremost, you should consider your budget as you pick a platform. Event hosting platforms have different pricing plans. You need to see what you can afford and what the expected return is, and then choose accordingly. When you have these figures in mind, you&#8217;re better prepared to get quotes from providers. They&#8217;ll create customized plans for you based on your budget and the features you need.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">2. Reviews<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Next, look at peer-to-peer software review websites. Check out ratings and reviews of virtual event platforms on websites like <\/span><a href=\"https:\/\/www.g2.com\/categories\/virtual-event-platforms?tab=highest_rated\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">G2 and Capterra<\/span><\/a><span style=\"font-weight: 400;\"> to assess the best ones. You can sort reviews by industry to get the most accurate insight about each platform.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">3. Feature List<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The difference between various hosting platforms is the features they offer. Some may simply give you a static lobby, with a few Zoom integrations. However, all-in-one platforms like vFairs provide numerous features. These features help you recreate the physical event experience online. So, make sure you go through feature lists thoroughly and ask about their charges.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Pick a platform that has both your must-have features, and then some nice add-ons as well. You can always opt for these if your budget allows.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">4. Customer Service<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The whole point of hosting <\/span><span style=\"font-weight: 400;\">virtual campus events <\/span><span style=\"font-weight: 400;\">is convenience. The best platforms offer stellar customer support so that hosting an online event is a hassle-free experience. Find out if your shortlisted platforms assign you a dedicated project manager and how long they take to respond to emails. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">You don\u2019t want to be left high and dry on the day of the event if technical issues pop up. Check if the platform offers live technical support during the event.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">5. Customization Options<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Check how much you can customize your event. Some platforms offer you pre-made services and let you add your logos to them. However, some <\/span><span style=\"font-weight: 400;\">virtual event platforms<\/span><span style=\"font-weight: 400;\"> are highly customizable. You can model your virtual event after your campus for a more life-like experience. Pick out a lobby, exhibitor booths, and avatars that suit your needs. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, you can also choose the mix of features you need and adjust them if required.<\/span><\/p>\n<h2 id=\"whyvfairs\"><span style=\"font-weight: 400; text-transform: none;\">Why Choose vFairs?<\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-20560 aligncenter\" src=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-3-min-min-e1634589782634-1024x494.png\" alt=\"virtual-lobby-education-fair\" width=\"721\" height=\"348\" title=\"\" srcset=\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-3-min-min-e1634589782634-1024x494.png 1024w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-3-min-min-e1634589782634-300x145.png 300w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-3-min-min-e1634589782634-768x370.png 768w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-3-min-min-e1634589782634-1536x741.png 1536w, https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/10\/virtual-lobby-3-min-min-e1634589782634.png 1843w\" sizes=\"auto, (max-width: 721px) 100vw, 721px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">vFairs is a trusted source for virtual university events but is it the right fit for you? Let&#8217;s find out.<\/span><\/p>\n<h2 id=\"promote\"><span style=\"font-weight: 400;\">How to Promote Virtual Campus Events for Universities<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When you\u2019re hosting virtual university events, marketing is key. After all, numbers are critical to the success of events such as open days and recruitment fairs. You need to get the word out and target the right demographic. Here\u2019s a quick guide to <\/span><span style=\"font-weight: 400;\">promoting virtual campus events <\/span><span style=\"font-weight: 400;\">for universities.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">1. Create a Landing Page<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">First of all, create a landing page with a registration portal. All your marketing campaigns should make users land here. This is where they&#8217;ll learn everything about the event and then register for it too. The landing page should include event details, agenda, speaker bios, and exciting visuals to capture the attention of your audience.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since this is where your marketing efforts will direct traffic, make sure it\u2019s live a month before the event. Then, you\u2019ll <\/span><span style=\"font-weight: 400;\">need four weeks <\/span><span style=\"font-weight: 400;\">to start the promotions!<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">2. Use Your Website<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Give your event space on your college website. Lots of students are exploring your website for information and updates <\/span><span style=\"font-weight: 400;\">every day.<\/span><span style=\"font-weight: 400;\"> Reel them in with a top banner on your website or an event pop-up. This will help more students sign up for the event.<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">3. Use Email Marketing<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Designing an email drip campaign for your event is absolutely crucial. Use your email lists to let students, alumni, faculty, and partners know about your event. You can also send separate emails to each group as a way of segmenting the emails. Highlight what each segment can gain from your event so that they register.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s also important to send reminder emails to your registrants a few days and hours in advance of your event.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">4. Use Social Media<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Social media can no longer be ignored in this day and age. It&#8217;s also the most effective at building hype and attracting attention. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Market your event on your social media pages and encourage registrants to share the event. Include hashtags in each post and encourage people to tag students in the comments and share the posts with their friends. You can also start contests to boost your reach and get people excited leading up to the event.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition to this, you can leverage your speakers and sponsors. Request them to run event promotions on their websites and social media pages. You can also record short videos of your speakers and share them on social media to benefit from their influence.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400; text-transform: none;\">5. Create Video Previews &amp; Teasers<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Create short videos as event teasers. These will keep your target audience engaged, and will also generate hype. You can even create short countdown videos to keep up the activity. Once the event actually starts, share short highlight videos to generate social media conversation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Event marketing may seem complex but all you really need is to start early and build a plan. Here is our <\/span><a href=\"https:\/\/www.vfairs.com\/marketing-guide-how-to-promote-your-virtual-event-in-2021\/\"><span style=\"font-weight: 400;\">event marketing guide <\/span><\/a><span style=\"font-weight: 400;\">if you need more help.<\/span><\/p>\n<h2 id=\"hybrid\"><span style=\"font-weight: 400; text-transform: none;\">How to Go Hybrid with University Events<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Virtual events offer great reach and tracking. But a lot of people still prefer engaging in-person and sharing a cup of coffee. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Luckily, the best of both worlds is possible. Try going hybrid.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Hybrid events let you cater to both your physical and virtual audiences. This way, you get the in-person experience without excluding people who can\u2019t be present. This event type became popular in 2021 and its operations continue to become more refined.<\/span><\/p>\n<p>vFairs can also help you set up an unforgettable hybrid event. The vFairs 3D virtual environment, mobile app, and AV partners, all work together to put together a seamless experience for every attendee.<\/p>\n<p><!-- Small Snippet Code Start--><\/p>\n<div class=\"small-cta\">\n<div class=\"container-cta\">\n<div class=\"cta-flex\">\n<h4>Get Your Ultimate Guide to Hybrid Events<\/h4>\n<p><a href=\"https:\/\/ebook.vfairs.com\/ultimate-guide-hybrid-events\" target=\"_blank\" rel=\"noopener\">Download<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<h2 id=\"summary\"><span style=\"font-weight: 400; text-transform: none;\">Summary<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">That was a lot of information to consume so here\u2019s a short overview for planning a virtual university event.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual campus events<\/span><span style=\"font-weight: 400;\"> are well worth the effort because of their cost-saving, reach, and convenience.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There are many<\/span><span style=\"font-weight: 400;\"> types of virtual campus events<\/span><span style=\"font-weight: 400;\"> for universities. These include virtual open days, orientations, and virtual career fairs.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Some of the key features these include are exhibit halls, auditoriums, chat, networking features, and data analytics.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">To get started with your own, choose the right virtual event hosting platform. Consider factors like features, customer service, and budget in this process. vFairs offers a wide feature set for universities. It\u2019s also loved by top schools like NYU and Cornell.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Promote your virtual campus events <\/span><span style=\"font-weight: 400;\">to make them successful. Use social media, email marketing, and your speakers\u2019 influence for this purpose.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Try going hybrid for increased flexibility and <\/span><span style=\"font-weight: 400;\">reach<\/span><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<div class=\"main-cta\">\n<div class=\"container-cta\">\n<h3>Want to Host a Virtual University Event?<\/h3>\n<p>We&#8217;ll show you how vFairs can help<\/p>\n<p><a href=\"https:\/\/www.vfairs.com\/contact-us\/?mode=demo\">Request A Demo<\/a><\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Universities have been hosting virtual campus events long before the pandemic. Greater reach, lower costs,&#8230;<\/p>\n","protected":false},"author":39,"featured_media":20551,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[50],"tags":[],"class_list":["post-20545","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-guides"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/posts\/20545","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/users\/39"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/comments?post=20545"}],"version-history":[{"count":0,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/posts\/20545\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/media\/20551"}],"wp:attachment":[{"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/media?parent=20545"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/categories?post=20545"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/tags?post=20545"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}