Like a physical event, a virtual event planner is a detailed document that covers tasks to do along with their high-level details. These details can be task owners, important deadlines, or any further deliverables.\u00a0<\/span><\/p>\n Such a planner is typically created before an event starts so all the moving parts can come together before you get on with all the hard work of the event setup. It acts as an event checklist so you can make sure you strike off everything on your virtual event planning task list in a timely manner. Let\u2019s take a look at some of the sections it covers and how you can create one for your next event.<\/span><\/p>\n Before you begin with the virtual event planning<\/a>, you need to understand why you\u2019re hosting one in the first place. Clear event goals are the first step to enabling event success as they help hosts:<\/span><\/p>\n Along with this, you\u2019ll have to carve out other details such as event name, live dates, and target audience.\u00a0<\/span><\/p>\n Costs rise pretty quickly when you don\u2019t start off with a budget for your event. At the end of it all, you won\u2019t even know what hit you. A starting budget keeps you grounded from the very beginning and is a crucial part of an event checklist. It saves you from burying yourself in budgeting nightmares.\u00a0<\/span><\/p>\n Virtual event costs can vary greatly, most of them coming directly from your virtual event platform. Most of these start from around $10,000 and go upwards as you stack features or use more add-ons. 65% of all virtual event hosts spend between <\/span>$500 to $1500<\/span><\/a> per attendee, so it\u2019s common for a host to spend around $20,000 for a small company event for 20 people.\u00a0<\/span><\/p>\n To find the right solution for your budget, compare virtual event platforms<\/a> before you pull the trigger on a solution. Virtual event platforms vary greatly in the features that they offer for the price they charge.\u00a0<\/span><\/p>\n An early comparison will make sure your event has everything it needs without emptying your pockets.\u00a0<\/span><\/p>\n Next up, get your event partners in order. When you plan an event online, you will need event partners to support you through the journey. A well-designed virtual event planner should document all speakers, sponsors, exhibitors, and representatives. As a virtual event host, you probably won\u2019t be meeting them before the event so coordinating in advance is absolutely critical.\u00a0<\/span><\/p>\n Here\u2019s a quick list of the things you\u2019ll need to track in your event checklist:<\/span><\/p>\n With your partners on board, start chalking up an agenda for the event. You want to do this before you set up your virtual event so you\u2019ll know exactly what activities you\u2019ll be hosting.\u00a0\u00a0<\/span><\/p>\n Your event agenda needs to have the activity information for each line item. This includes the activity title, name and credentials of the speaker (if any), and starting date and time for the session. A virtual meeting planner can help you sort out all your pre-event planning meetings with speakers or other stakeholders to set up an agenda for your event.<\/span><\/p>\n An agenda will also help figure out the time and place for your sessions. Do you want any concurrent speaker sessions? When will the keynote speaker be on? All these questions are best answered before you start working on the event layout so you know exactly what you want your virtual event platform to do for you.\u00a0<\/span><\/p>\n Here are the types of activities you\u2019ll typically want to add to your agenda:<\/span><\/p>\n Now that most of the event details have been taken care of, it\u2019s time to set up the actual event. You don’t need a virtual event consultant if you have a digital event planner at hand that can help you every step of the way.<\/span><\/p>\n There\u2019s a lot that goes into virtual event management and setup. You\u2019ve got to design the visuals, set up webinars, brand the platform, and much much more. This is why you need to track as many tasks as you need with an event checklist and cross them out as you go.\u00a0<\/span><\/p>\n Here\u2019s a quick list of items you can include in your virtual event planner while setting up the platform:<\/span><\/p>\n Once you have the landing page set up, it\u2019s time to invite people! Virtual events are only as successful as their marketing strategies so you need to track every channel along with its deliverable in your virtual event planner.\u00a0<\/span><\/p>\n Start with selecting the marketing channels for your event. Then, assign owners, set deadlines, and track deliverables. Here\u2019s what you\u2019ll need for your virtual event planner:<\/span><\/p>\n A hundred people registered for your event but only 10 attended the keynote session. What went wrong?<\/span><\/p>\n Tracking event performance helps accomplish four goals:<\/span><\/p>\n These make it essential to monitor audience engagement throughout the event and after it as well. For your virtual event planner, track all your relevant metrics along with your desired goal and the actual result. This will help you decide what worked and what didn\u2019t, making it easier to plan for the future.\u00a0\u00a0<\/span><\/p>\n That sums it up! While event planning can be a long and laborious task, timely planning gears you up for a stress-free event. An event checklist will be a lifesaver. Make sure to create a comprehensive virtual event planner before you start putting together the event. We don\u2019t want you chasing speakers while pulling at your hair. Are you interested? Get your FREE event planner here<\/a>.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":" The world has been hosting virtual events for a while now, but they can still…<\/p>\n","protected":false},"author":60,"featured_media":18550,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[43],"tags":[],"class_list":["post-18265","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","blog_category-virtual-events"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/posts\/18265","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/users\/60"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/comments?post=18265"}],"version-history":[{"count":0,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/posts\/18265\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/media\/18550"}],"wp:attachment":[{"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/media?parent=18265"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/categories?post=18265"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vfairs.com\/wp-json\/wp\/v2\/tags?post=18265"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}1. Define Your Event Goals<\/span><\/h2>\n
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2. Budget for the E<\/span>vent\u00a0<\/span><\/h2>\n
![\"sample](\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/08\/budgeting.png\" "\\"\\"")
<\/p>\n3. Finalize Event Partners<\/span><\/h2>\n
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4. Put Together the Agenda<\/span><\/h2>\n
![\"image](\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/08\/numotions-nlc-agenda-796x1024.png\" "\\"\\"")
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5. Set Up the Virtual Event Platform<\/span><\/h2>\n
![\"EDLANTA](\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2020\/12\/EDLANTA.png\" "\\"\\"")
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6. Market Your Event<\/span><\/h2>\n
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7. Analyze Event Performance<\/span><\/h2>\n
![\"event](\"https:\/\/www.vfairs.com\/wp-content\/uploads\/2021\/07\/Event-dashboard-2.png\" "\\"\\"")
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Get the Virtual Event Planner<\/span><\/h2>\n