Let’s get into what’s new.

See the Full Picture with Cross-Event Reporting

Managing multiple events usually means jumping between dashboards, exporting spreadsheets, and piecing together performance data manually. It’s time-consuming, and you’re probably missing patterns that could help you make better decisions.

The all-new Reporting360 dashboard changes that. This new cross-event reporting dashboard brings all your data together in one place with customizable visualizations. Compare attendance across events, track registration trends over time, see which events drive the most engagement, and spot opportunities you’d otherwise miss.

No more stitching together reports from different events or guessing which strategies actually work. Everything you need to understand your event portfolio lives in one dashboard.

Build Registration Forms Without Losing Your Progress

Setting up detailed registration forms takes time. You’re adding custom fields, configuring logic, setting up conditional questions, and making sure everything flows correctly. Losing all that work because your browser crashed or your connection dropped? Incredibly frustrating.

Auto-save now protects your progress as you build registration forms. Add fields, adjust settings, and configure your form knowing your work is being saved automatically. No more starting over or trying to remember what you’d already set up.

We also added preview mode so you can test forms before launch and catch issues early. Version history lets you track changes over time and roll back if needed. Plus, you now have date range controls for check-in and check-out timing, giving you precise control over when attendees can access your event.

Set Up Email Follow-Ups Once, Let Them Run Automatically

Post-registration confirmations, pre-event reminders, post-session follow-ups, thank you emails, feedback requests…. The list of emails you need to send for every event is exhausting, and manually sending each one takes time you don’t have.

Now you can create automated email sequences that trigger based on attendee actions. Someone didn’t open your email? They get a more personal follow-up. They clicked on a link in the email? The follow-up email has another resource they’d be interested in. You set it up once, and the system handles the rest.

You can also build manual sequences for communications you want more control over, like VIP outreach or sponsor follow-ups. Either way, your attendees get timely, relevant emails without you clicking send every single time.

This is the kind of automation that actually gives you time back.

Customize Your Event Site to Match Your Brand

Generic event sites make your events look generic. You need your site to match your brand guidelines, reflect your event’s personality, and look professional without rebuilding everything from scratch for each event.

Landing page theme settings now let you dynamically change colors within themes. Every theme comes with three variations, so you can adapt quickly to different events, clients, or brand requirements. Adjust your site to match corporate colors, seasonal themes, or sponsor branding without starting over.

Your event site should look like yours, and now it does without the heavy lifting.

Control Exactly Who Sees Your Event Content

Sometimes your event pages need to stay private. Pre-launch testing, VIP-only content, internal company events, early access for sponsors, whatever the reason, you need control over who can view your site and when.

Sitewide protection lets you lock down your entire event website or just selected pages with a password. Protect your whole site during setup and testing, or keep specific pages like floor plans, attendee lists, or sponsor portals behind a password until you’re ready to share them publicly.

You decide who gets in and when. Simple as that.

These updates are live now in your vFairs dashboard. We’re continuing to build features that make event management less chaotic and more efficient, with more improvements on the way.

Got questions about any of these features or want to see them in action? Book a free demo or reach out to us at sales@vfairs.com.

Let’s break down what’s new.

Keep All Your Events and Assets Organized in One Place

Running multiple events throughout the year can get messy fast. Files get lost, assets get buried, and finding that one logo from last quarter feels like a scavenger hunt.

Now you can create custom tags and apply them to events and assets right from your organization dashboard. Label things however makes sense for your workflow, whether it’s by quarter, department, event type, or client. Q1 conference materials, exhibitor logos, sponsor assets, campus recruitment files, whatever you need to organize.

The system you create is entirely yours, which means finding what you need takes seconds instead of scrolling through endless lists hoping something looks familiar.

Take Full Control of Registration Capacity

Popular events fill up fast. When they do, you need to know immediately and have a clear plan for managing the waitlist.

You now get automatic notifications the moment registration limits are reached and when new attendees join your waitlist. From there, you can choose how you want to manage the queue.

Go with automatic promotion, and the system moves people up the list as soon as spots open from cancellations or deletions. Or switch to manual control if you need a more hands-on approach for certain attendees or VIP lists.

Everything lives in the new Attendee Waitlist dashboard, complete with queue stats in your reporting. No more guessing who’s next in line or manually tracking spreadsheets when someone drops out.

Sync Attendee Flight Information Automatically

Coordinating travel logistics for attendees used to mean chasing down flight details, dealing with outdated spreadsheets, and scrambling to update shuttle schedules at the last minute.

Through our integration with Sabre, flight information now syncs automatically to attendee profiles in real time. Whether you’re managing airport pickups for a conference, coordinating executive recruitment travel, or organizing transportation for a multi-day trade show, all the details stay updated without any manual work on your end.

One less thing to worry about when you’re already juggling a million event logistics.

Build a Library of Reusable Email Templates

Writing the same welcome emails, event reminders, and follow-up messages from scratch for every event is a massive time sink. You know what works, so why keep reinventing it?

Save your best-performing emails as templates, organize them into folders that match how your team works, and deploy them across any campaign or event in your organization. Your entire team gets access to the same proven messaging, which means consistent communication without starting from zero every time.

Whether it’s exhibitor confirmations, attendee instructions, or post-event surveys, your content library travels with you across all your events.

Generate Professional Resumes from Registration Forms Automatically

For career fairs and recruitment events, collecting candidate information is just the first step. The real deal is turning that information into professional resumes that recruiters and employers can actually use.

The system now automatically generates formatted resumes based on what candidates fill out during registration. Map the fields you need (work experience, education, skills, certifications), choose your preferred resume format, and watch the platform do the rest.

Recruiters get professional resumes without candidates needing to upload separate files, and you avoid the headache of collecting, organizing, and reformatting dozens (or hundreds) of documents manually.

Keep Event Content Consistent Across All Pages

Ever updated contact information, office hours, or venue details and then realized you need to change it in twelve different places across your event site? It’s tedious, and you always miss one.

Data tags solve this. Create a tag for any information that appears in multiple spots (registration desk location, support contact details, schedule changes, parking instructions, etc). Paste the tag wherever you need that content to show up.

When you update the tag once, it automatically refreshes everywhere it appears across your entire event site. One change, total consistency. No more tracking down every instance or wondering if you caught them all.

These updates are live now in your vFairs dashboard. We’re continuing to build features that make event management less stressful and more efficient, with more improvements coming soon.

Got questions about any of these features or want to see them in action? Book a free demo or reach out to us at sales@vfairs.com.

That’s why we’re excited to introduce our organization-level dashboard; a tool built for enterprise organizations managing dozens or hundreds of events, or for organizations ready to scale their events programs.

This dashboard gives you complete control and clarity over your entire event portfolio.

Let’s see how it works.

Features of the Organization-Level Dashboard

Instead of juggling multiple siloed events, you now have a centralized command center that unifies event management, streamlines collaboration, and delivers actionable insights across your entire organization.

View and Manage Events From A Single View

Get complete visibility into every event through a consolidated list. Whether you need quick access or insights into past, active, or upcoming events, everything lives in one place.

Want to reuse an event that performed particularly well? Duplicate it or save it as a template for easy setup next time.

Custom event tags and filters help you organize events by business unit, type, or program, giving you the clarity you need to manage all your events effortlessly.

Create User Roles With Precise Permissions

Our Role-Based Access Control (RBAC) empowers your teams to contribute without giving them access to more than they need. You can create specific roles within your organization and assign granular access based on team and responsibilities.

For example, you can give HR specialists permissions to set up booths only within hiring events. Or assign a marketing manager permission to manage content and booths only within conferences and trade shows.

In short, you can group users into teams by department, seniority, or function, then assign specific permissions that align with each role’s responsibilities.

The result: teams get the autonomy they need to execute, while you maintain the oversight and security your enterprise requires.

Host Brand-Level Assets For Use Across Events

Ensure consistency and protect your brand with our centralized asset repository. Upload logos, images, videos, and documents once, then control exactly who can access and use them.

You can make certain assets available to only specific roles and teams, ensuring that every event maintains brand compliance. No more off-brand materials slipping through the cracks. Plus, create custom tags to better organize your assets by campaign or department.

Manage Speakers Across Events

Building lasting relationships with speakers just got easier. Our centralized speaker database lets you add and manage speaker profiles once, then reuse them across multiple events and sessions.

You can also track speaker participation history to understand who’s contributing across your event program and make smarter booking decisions.

Create Custom Tags for Events & Assets

Stay organized by creating custom tags to your organizations’ events and assets. Assign tags by department, goal, or use case so that you and your team can more easily manage items across your portfolio!

View In-Depth Cross-Event Analytics

Drive your strategy forward with a holistic view of event program performance. Our Reporting360 analytics dashboard gives you a complete view of event metrics across your entire portfolio.

Create custom dashboard views for sessions, registration, and engagement. Then drill down to track performance by event category, status, or by your custom event tags.

You can also generate secure, shareable links to distribute insights to stakeholders, even those without platform access.

Benefits of Using Our Organization-Level Dashboard

Save Time

Reduce the time needed to launch new events by automating event setup. Access event templates and a shared repository of assets and speakers to eliminate duplicate work across your team.

Maintain Control

Empower departments to execute independently while maintaining consistency across all events through role-based access and brand controls.

Prove ROI

Track and demonstrate the value of your event programs through comprehensive cross-event reporting that reveals trends, opportunities, and areas for optimization.

Scale Intelligently

Grow your event portfolio without increased stress. The dashboard scales seamlessly to support organizations running hundreds of events across global teams.

What This Means for Your Event Strategy

The organization-level dashboard doesn’t just improve operational efficiency, it fundamentally transforms how you approach event strategy. With complete visibility into your event ecosystem, you can:

• Identify which event types and formats drive the most engagement
• Optimize resource allocation based on data-driven insights
• Standardize best practices across teams and departments
• Build a connected event experience that reinforces your brand story

Getting Started

Have questions about the organization-level dashboard? Our team is here to help you understand how this powerful new feature can support your organization’s unique needs.

To learn more, contact your vFairs customer service manager, or book a free demo.

You want to hyper-personalize the event experience based on what your various attendees need, but you don’t have the tools to define those in-depth segments or assign access to very specific groups.

This is a common pain point for event organizers, yet few platforms allow you to create truly in-depth segments and genuinely personalize attendee experiences.

With vFairs, creating hyper-targeted segments and delivering personalized messaging, content, and exclusive event access is entirely in your hands.

Our segmentation module gives you precise control over who receives which content and who gets access to various aspects of your event.

Let’s explore how segmentation works and the benefits of using this powerful feature.

Create Hyper-Specific Segments

Build sophisticated attendee segments based on multiple data points. Segment users based on:

• responses they shared in their registration form,
• updates to their profile information,
• and activities they took within the event platform. 

The system supports AND/OR grouping logic, allowing you to group multiple condition sets together for maximum precision in defining your audience segments.

Track Segment Sizes in Real-Time

Stay informed about your audience composition with live segment tracking. View the size of your segment lists based on the criteria you’ve set, with automatic updates as users’ activity, interests, or information changes. 

This real-time visibility helps you understand your audience distribution and make data-driven decisions about your event strategy.

Create Personalized Experiences Based on Segments

Transform how attendees interact with your event through tailored experiences for each segment. Manage access to specific content within the event, ensuring the right people see the right sessions and materials. 

Send personalized emails to various segments with messaging that resonates with their interests. 

Launch tailored notifications in-app or in-event to guide attendees to relevant opportunities. 

Deploy targeted surveys to gather feedback from specific groups, and assign specially-designed badges to different segment types to facilitate networking and identification.

This hyper-personalization allows you to create completely bespoke experiences for attendee groups within a single event environment. 

Track Segment Stats

Download and view attendee segment details, including user names and email addresses for in-depth analysis.

All of this is accomplished through an intuitive, powerful segmentation module that updates in real-time as attendee behavior changes, putting sophisticated audience management at your fingertips.

If you’re ready to see segmentation in action, book a free personalized demo now. 

Let’s dive into what’s new.

Simplify Registration with Multi-Page Forms

Long registration forms can be overwhelming. We get it. That’s why we’ve introduced multi-page registration forms that break everything into digestible steps. Each form comes with a customizable progress bar so your attendees always know how close they are to the finish line.

Navigation is automatic. Next and back buttons appear on each page without you lifting a finger. You can even add a final review page where registrants can double-check all their information before hitting submit. This is especially helpful when you’re collecting detailed information like resumes, certifications, booth preferences, or dietary restrictions.

Export Registration Files in Bulk

Remember the days of hunting through individual profiles to download resumes, transcripts, or headshots one by one? Those days are over.

You can now export all file uploads from registration and profile creation in one go. Whether it’s candidate resumes for recruiters, student portfolios for faculty, or business licenses for your tradeshow floor, everything can be downloaded in bulk. This saves you hours of manual work and makes it simple to share documents with sponsors, employers, or your team.

Give Exhibitors Early Access to Attendee Lists

Exhibitors invest a lot in your events. Now you can help them maximize that investment with Attendee Discovery.

From their exhibitor portal, exhibitors can browse a complete list of registered attendees before your event even starts. They’ll see names, job titles, companies, and custom registration form data. This gives recruiters, vendors, and sponsors the ability to identify key prospects ahead of time, plan their outreach, and prioritize the conversations that matter most.

For career fairs, this means recruiters can spot promising candidates early. For tradeshows, exhibitors can identify decision makers and plan their booth strategy. It’s all about helping your exhibitors make the most of their time at your event.

Keep Q&A Sessions Organized and Focused

Live Q&A sessions can get chaotic fast. We’ve added new management tools to help you stay in control.

You can now show or hide questions, delete irrelevant submissions directly from the frontend, and view questions filtered by status: open, answered, or viewed. This keeps your panels, keynotes, and workshops focused on the questions that actually matter, while filtering out duplicates or off-topic submissions.

Whether you’re moderating a student town hall or a tradeshow keynote, you’ll have the control you need to keep things running smoothly.

Build Smarter Audience Segments

Generic email blasts don’t cut it anymore. Your audience expects relevant, timely communication. That’s where advanced segmentation comes in.

You can now create dynamic audience segments using multiple conditions with AND/OR logic. Go beyond basic registration fields and segment by session selections, activity status, login times, ticket types, booth visits, and more.

Want to email only engineering majors who registered for your career workshop? Or follow up with procurement managers interested in sustainability solutions? What about re-engaging attendees who registered but haven’t logged in since day one? Now you can do all of that and more.

Each segment shows a live user count, so you know exactly how many people you’re reaching before you hit send. It’s precision targeting made simpler.

Control When Meetings and Networking Happen

Scheduling meetings at events can feel like herding cats. We’ve made it easier to manage.

You can now set default availability for your entire event, like designated networking hours or VIP buyer sessions. Attendees and exhibitors will know exactly when connections are happening, reducing confusion and no-shows.

Plus, with new permission controls by user type, you decide who can adjust their availability and who follows the default schedule. This is especially useful for protecting your keynote speakers, top recruiters, or VIP exhibitors from being overwhelmed with meeting requests outside their preferred times.

Everything stays organized, and everyone knows when and where to show up.

Manage Job Fair Candidates with Custom Tags

For those running job fairs, we’ve built something specifically for you: candidate tagging with team visibility and automation.

Create custom tags like “screening,” “interview scheduled,” or “not a fit.” Reorder them to match your hiring workflow, and they’ll automatically appear in the same order across dropdowns and job boards.

Here’s where it gets powerful: tags and complete candidate history are visible to your entire recruiting team. No more duplicate outreach. No more stepping on each other’s toes. Everyone knows exactly where each candidate stands.

You can even associate tags with specific email templates, so when a candidate’s status changes, automatic follow-ups get triggered without any manual work. This makes it a lot easier for recruiters to coordinate with each other and keeps the whole process transparent.

Take Full Control of Email Campaigns

Email campaign management just got a major upgrade.

First, you now have complete visibility into unsubscribed users. You can see who opted out, resubscribe them with a single toggle, and track unsubscribe and resubscribe dates. This gives you better control over your contact lists and helps you stay compliant.

Second, we’ve redesigned the entire campaign setup experience. The new workflow is streamlined into four intuitive steps, whether you’re sending immediately, scheduling for later, or adding translations for multilingual events.

What’s Next?

These updates are just the beginning. We’re continuing to build improvements to the attendee and exhibitor experience, with more coming soon. Our goal is simple: give you the tools you need to run better events with less stress. 

If you have questions about any of these features or want to see them in action, book a free demo or reach out to us at sales@vfairs.com.

We’ve been busy making sure your events run smoother, whether you’re dealing with last-minute registration changes, trying to get exhibitors set up without a million headaches, or just hoping your attendees actually read the emails you’re sending them!

Let’s get right into it.

Build Custom Registration Forms with Flexible Layouts

Let’s be honest, nobody likes filling out forms, especially if they look tedious and long!

Now create registration forms that are so much easier to build with flexible layouts. Add helpful links where people need them, and save your go-to questions in a personal library. Less time building the same form over and over, and way less frustration for everyone involved.

Plus, you can customize the form, including all buttons to match your event branding, because consistency matters (and your marketing team will thank you).

Get More Control Over Email Campaigns

We’ve all been there, that sinking feeling when you realize you just sent the same email to someone twice. Not anymore! Our duplicate tracking keeps that from happening, and you can add your team members as CC or BCC without cluttering everyone’s inbox.

You can also monitor campaigns better by seeing who’s unsubscribing, so you know what’s working and what’s sending people running for the hills.

Quicker & Simple Booth Setup with a Basic Design Option

We know your exhibitors are busy people who just want to get set up and start connecting with attendees. That’s why we added a “Basic Booth Setup” option for the mobile app and onsite exhibitors. They upload their banner and some quick booth descriptions, and they’re ready to go. All the functionality, none of the fuss.

Smarter Setup for Virtual Sessions

Virtual sessions also just got a whole lot smarter and quicker to set up. Whether you’re running webinars or hosting on-demand content, the system now automatically shows the right options. Just drop in your URL, assign it to the session type, and you’re done. Your attendees get better navigation, and you get your time back.

Add Custom Integrations with a Much Quicker Setup

Remember when setting up integrations meant spending half your day switching between platforms and crossing your fingers that everything would work? Those days are over. 

Now you can connect your CRM, lead management tools, and other essential apps with a much simpler setup process. Create custom APIs a lot more quickly and securely through our backend Apps Marketplace, and everything lives in your main dashboard, so you can always see what’s connected and working.

You can quickly set up custom integrations on your own now, but that doesn’t mean we abandoned you! Our team of experts is still here if you need any help with setup.

We’re always working to make your events run smoother and your life easier. These updates are all now live in your vFairs dashboard and will save you hours of setup time.

Got questions about any of these features? Book a personalized demo with our sales team or visit our Help Center.

Check out our latest enhancements from July!

View Booth Reps from the Interactive Venue Map

On-site attendees who are using the mobile app can now view associated booth reps when they click on a booth in the venue map. When attendees click on a booth within the venue map, they’ll now see a list of that booth’s representatives in the pop-up. 

This update enhances the trade show experience for your attendees by providing quick access to even more information right within the booth details. This will help attendees find the reps they want to chat with more quickly and easily, and will help increase the amount of inbound networking that happens during the live event! 

Automatically Save Lead Information As You Capture Contact Info

Your exhibitors can now capture leads faster and more efficiently during in-person networking. With our new auto-save feature, any contact information collected, whether through QR code scans or business card uploads, will be instantly saved, with no extra steps required.

This update makes it easier for booth reps to connect with multiple attendees in group settings without pausing to manually save each lead. It’s a smoother, faster experience that ensures every connection is captured in real-time, even in fast-paced environments.

Save Unfinished Content in “Draft Mode”

You can now save your event landing pages and registration forms in “Draft Mode” to ensure content doesn’t go live until you’re ready to publish. The module offers a view of who made the last changes and when they were made, keeping your event content in check before it goes live. 

If you’re creating content for your event site pages and registration, and you’re not quite ready to make it live, simply save your existing version in draft mode! You can view draft status, choose to make it live when you’re ready, and even view when the last status updates were made and by whom.

Add Attachments To Your Email Campaigns 

You can now attach documents directly to your email campaigns. Whether you’d like to personalize your invites with a note, share exhibitor information packages, or give attendees a detailed agenda they can download, you can! 

Test Emails Before They Go Live

You can also easily share test emails with your team for review before you take the campaign live. Within your email campaign builder, you can simply add each test recipient line by line, including their first name, last name, and email. This will let your team more easily review emails and share feedback before the campaign goes live. 

Control Your Cross-Event Reports More Thoroughly

vFairs has made some updates to better tailor your cross-event dashboard to your exact specifications. Updates include:

• Creating custom cross-event reports based on a large variety of data points. 
• Deleting reports in your ‘Saved Reports’ dashboard. 
• Two new cross-event report types: email campaign reports and survey reports

Customize your cross-event dashboard and view the exact data you need to evaluate success with these great new updates!

All of our updates are live and ready to use. If you have questions or want to learn more about how to start using these updates, contact sales@vfairs.com or check out our support center. 

That’s why self-serve event management platforms are gaining so much attention! They just make everything easier.

With self-serve features, you get the power to handle most things on your own, without constantly needing technical support.

In this blog, we’ll talk about why self-serve platforms are so popular right now and how vFairs’ new self-serve tools can help event organizers work smarter, not harder.

Why Self-Serve Event Management is Trending

More Control for Organizers

Self-serve tools give you the ability to manage your event from start to finish. You can make changes in real-time, customize content, and adjust features without waiting for support or tech teams. It’s all in your hands.

Saving Time and Effort

With easy-to-use tools, you can skip the learning curve and the time it takes your team to learn a new tool. With quick setup tools, your team will be ready to launch the event in no time and won’t require any complicated training.

Customization That Fits Your Event

Every event is different. With self-serve platforms, you can customize everything from landing pages to attendee experiences to suit the unique needs of your event.

Cost Savings

Many event management platforms offer support at an additional cost. vFairs doesn’t operate this way as our project managers are available to every client – free of cost. By reducing your reliance on external support, you can save on costs and focus more on creating a great experience for your attendees.

The Latest Self-Serve Tools from vFairs

1. Quick Event Setup

Event setup takes up a lot of time, and event organizers have to constantly juggle between tasks. In this chaos, your event management platform should simplify things for you instead of complicating them. vFairs does that by offering: 

Easy Landing Page Customization: You can now design your event landing pages with just a few clicks through our drag-and-drop landing page builder. New templates let you quickly build pages that look great and work well. Plus, you can save sections or clone entire pages to make the process even faster, especially for recurring events.

Speaker Profiles Made Simple: Don’t worry about sourcing images for speakers. We’ve added default icons and images for speaker profiles, so you’re always ready to go, even if you don’t have a photo on hand.

Custom Thank You Pages: After someone registers for your event, they’ll be taken to a thank-you page. Now, you can fully customize this page using the landing page builder, no need to call in developers.

2. Seamless Event Content Management

Event content distribution and setup are also simpler with vFairs. We make it easier for you to stay on track and manage what goes live and when with these enhancements:  

Editable Event Checklist: Our new editable event checklist lets you organize your tasks exactly how you want. Whether you need to reorder event setup tasks or add new ones, it’s all in your control. You can even assign who can edit the checklist, so your team is on the same page. 

Draft Features for Flexibility: You can now keep certain features like your registration page or event landing page on ‘draft mode’ until you’re ready to go live. This gives you the flexibility to work at your own pace without worrying about mistakes showing up too early. You can also view which team member made the latest edits to pages for better visibility. 

3. Centralized Asset Management

Event marketing and branding teams are always scrambling to get all collateral ready before the event is live. If the process isn’t organized, they spend half of their time just looking for assets they’ve already created, company logos in different dimensions, or other documentation. vFairs simplifies all that for them with an organization-level asset library.

All Your Assets in One Place: vFairs now offers a centralized asset management tab. This makes it easier for you to store and access all your event assets (like logos, banners, and images) across all your events.

Consistent Visuals Across Events: Whether you’re managing one event or many, you can easily access assets across all your events in one spot. This helps keep your branding looking professional and aligned with your company’s identity.

4. Fully Customized Reports

Extracting event reports and attendee engagement data pre or post-event should be easy. vFairs has enhanced the entire reporting experience with a dedicated module for finding and creating custom reports for you.

Self-Serve Reporting: You don’t need external help to generate reports anymore. With the cross-event reporting module, you can create custom reports on the spot and access real-time data to see how your event is performing. Whether it’s session attendance, engagement, or booth visits, you can get the data you need right when you need it.

Why These Features Matter for Event Organizers

• Control & Flexibility: These updates give you more control over your event setup. You can tweak, update, and finalize things without needing help from a tech team, which means less waiting around and fewer delays.
• Save Time and Effort: Set up your event in less time with easy-to-use features that don’t require technical skills. The tools are designed to be intuitive, so you don’t have to spend hours learning complicated systems.

• Get More Done: With these self-serve tools, you can focus on what really matters, creating a memorable experience for your attendees. You’ll spend less time troubleshooting and more time planning engaging content.
• Ownership for the entire process: The self-serve backend and these quick event setup tools promote autonomy and ownership for event organizers over the entire event process.

Event planners need tools that help them get things done quickly and easily. vFairs’ latest self-serve features make it simpler to manage your event, from setting up pages and content to accessing important reports. These updates give you more control over your event, so you can focus on making it a success.

Ready to take control of your event planning? Book a demo today and see how our self-serve features can make your next event a success.

Set Up Events Faster with the Launchpad Checklist

Setting up events can feel overwhelming, especially when you’re managing multiple teams, deadlines, or types of experiences. Hunting through long settings tabs to enable or disable features slows everyone down. The new launchpad checklist simplifies this process so you can focus on running a great event, not managing settings.

What’s new?

• You can activate or deactivate key features like registration, product catalogs, or networking, from one simple checklist.
• Track your setup progress and access modules through quick links.
• Skip clicking through long settings tabs.

Control Who Joins with Registration Approval Workflows

For invite-only events, private hiring fairs, or exclusive sessions, it’s important to ensure only qualified attendees get through. Without control, you risk irrelevant traffic and wasted outreach. With the new approval workflow, you can now manually control who gets access before the event starts.

What’s new?

• Enable manual approval for event registrants
• Review and update each signup as “Approved,” “Rejected,” or “Cancelled.”
• Send automatic emails based on each outcome

Helps you manage access and keep the experience exclusive and relevant.

Make Event Agendas More Personalized on Mobile

Busy attendees need fast, focused ways to find what’s happening and where they need to be. Whether students are juggling class schedules or job seekers bouncing between booths, it’s easy to get lost in the agenda. We’ve upgraded the mobile agenda experience so everyone can stay on track.

What’s new?

• Toggle between full agenda, “My Agenda,” and “Live Now” views.
• Filter sessions by day, track, subtrack, speaker, or tag.
• Select multiple filters at once for a custom view.
• Enjoy a refreshed, user-friendly interface.

Filter Inappropriate Language from the Live Feed

Live chat can add energy to your event, but sometimes, it crosses the line. Especially at students’ events, college fairs, or formal gatherings, offensive or unprofessional comments can disrupt the experience. That’s why we’ve added profanity filtering to protect your brand and audience, especially in events with children or professional settings.

What’s new?

• Define specific words or phrases to be blocked from live feed posts
• Automatically filters in real-time as users post

Let Attendees Customize Orders with Composite Product Variants

Selling products at clothing expos, food shows, or retail-focused trade events often means displaying several options sizes, colors, or materials. Without a clean interface, it’s hard to manage. Now, exhibitors can create customizable listings allowing attendees to have a better experience.

What’s new?

• Exhibitors can create product listings with dropdowns (e.g., color, material, size)
• Attendees choose from the options in one clean interface

Help Exhibitors Follow Up with Wishlist Reports

At trade shows and expos, attendees often browse booths, explore products, and save a few items for later, but many don’t commit to a purchase during the event itself. That used to leave exhibitors in the dark about which products attracted attention. With the new Wishlist Reports feature, that’s no longer the case.

Now, when attendees add items to their carts but don’t check out, exhibitors receive a report summarizing these “wishlist” products by visitor. For example, suppose someone browsing at a fashion expo adds a set of shoes and a jacket to their cart but walks away before placing an order. In that case, the exhibitor can follow up post-event and offer a discount or nudge them toward conversion. This helps vendors recover lost leads and turn browsing into buying, especially in industries where purchase decisions need more time.

What’s new?

• Attendees can save products to their cart without checking out
• Exhibitors get wishlist reports with cart items per visitor
• Organizers and vendors can follow up to close more sales after the event
  

Let Job Seekers Respond to Interviews Directly via Email

In fast-paced hiring events, timing is everything. Recruiters are often coordinating dozens of interviews, and candidates are juggling schedules or exploring multiple employers. 

Now, job seekers can accept or reject interview requests straight from their email. Imagine a university hiring fair where a student gets multiple interview invites on the same day. Instead of logging in to respond, they can tap “Accept” or “Decline” directly from their inbox, making the process faster and smoother. This cuts friction improves response rates, and helps recruiters lock in interviews quickly.

What’s new?

• Candidates can accept or reject meeting invites from their inbox
• No platform login is needed to respond
• Makes interview coordination quicker and easier for both sides

Send Registration Emails Based on Form Responses

Different attendees have different needs, and your event communications should reflect that. Instead of sending the same confirmation email to everyone, you can now personalize emails based on what people select in the registration form.

For example, if your event has attendees from different regions (say, the U.S. and Pakistan), you can set rules that automatically send region-specific confirmation emails. Or, if attendees choose specific tracks like “Tech Innovations” or “Career Growth”, you can send relevant next steps or content tailored to their interests. This personalization helps you connect better with your audience, set expectations early, and improve engagement before the event even starts.

What’s new?

• Customize email confirmations based on registration responses
• Set rules based on country, interest, track, etc.
• Automatically send the most relevant version to each registrant
  

These updates are now live and ready to use in your vFairs dashboard. Have questions or want to learn more on how to configure and start using these updates? Watch the demo, book a personalized session with sales@vfairs.com or check out our support center.

If you want to design smoother, high-converting registration journeys, check out to our Event Registration Toolkit, it includes expert-built checklists, templates, and guides to help you get started.

That’s why we’re excited to introduce the vFairs Order Taking App, a powerful, mobile-first tool that helps exhibitors take, track, and manage orders in real-time, right from their booth. Whether you’re hosting a small vendor showcase or a large multi-day trade show, this tool helps both vendors and organizers sell smarter and operate more efficiently.

From Scan to Sale: Here’s How the vFairs Order Taking App Works

Here’s how the vFairs Order Taking App simplifies on-site sales in just a few steps:

1. Exhibitors Log In: Vendors sign in on their iPads to access their booth-specific product catalog and manage inventory.
2. Attendees Scan & Browse: Buyers scan their attendee QR code or sign in to browse available products.
3. Add to Cart: Buyers can then add products, adjust quantities, and leave notes, all in a single, easy-to-use cart.
4. Checkout & Confirm: Orders are placed and instantly confirmed via email for both the buyer and the vendor.
5. Track Orders in Real Time: All orders sync to the vFairs platform so vendors and organizers can track performance live.
   

Why Choose the vFairs Order Taking App?

Mobile-First Design

Vendors can use the app to display their product catalogs, manage inventory, and process orders efficiently.

Seamless Integration

The app integrates directly with the vFairs platform, ensuring that all order data is centralized and accessible in real-time.

Tailored Catalogs by Booth

Each exhibitor can showcase a booth-specific product catalog, so buyers only see what’s relevant, no clutter to cater.

Guest Checkout with QR Codes

Attendees can login with their attendee credentials or scan their QR code at any booth, browse products, and place orders without needing to download the app or create an account.

Flexible Cart With Notes

Attendees can add multiple products, adjust quantities, and leave special instructions to personalize their orders.

Multi-Booth Checkout

Buyers can shop from multiple booths of the same exhibitors and check out in one go, simplifying the buying experience across the event floor.

Real-Time Inventory Management

Vendors can update product availability instantly, reducing the risk of overselling or stock discrepancies.

Instant Order Confirmation

Both buyers and vendors receive automatic email confirmations the moment an order is placed, ensuring clear communication, accurate records, and zero confusion post-ordering.

Centralized Reporting for Organizers

Organizers gain access to real-time sales data, vendor performance metrics, and overall event ROI, all within the vFairs platform.

Benefits for Every Stakeholder

For Vendors

Eliminate paperwork, simplify the order-taking process, and spend more time engaging with buyers. With real-time inventory tracking and simplified workflows, it’s easier than ever to manage high-volume sales in-event without the stress.

For Attendees

No downloads. No confusion. Just login via QR code, browse a tailored product catalog, and place orders in minutes. Instant email confirmations ensure they leave with a clear record of what they purchased.

For Organizers

Track performance across booths, access real-time order data, and generate post-event reports in just a few clicks. The app gives you complete visibility into what’s happening on the floor so you can make smarter decisions and show real ROI.

Designed for Fast-Moving Events

The vFairs Order Taking App is built to handle high-volume, high-speed ordering on the trade show floor. With quick navigation, simple workflows, and real-time reporting, vendors can focus on selling while buyers enjoy a modern, hassle-free checkout.

Secure, Scalable & Built for Events of All Sizes

Whether you’re hosting a local showcase or a national trade expo, the vFairs Order Taking App scales to meet your needs. It supports high-volume order processing, ensures secure data handling, and is optimized for fast-paced environments where every second counts.

Get Started Today

Ready to enhance your event’s order management process? Contact us at sales@vfairs.com to learn more about the vFairs Order Taking App and how it can benefit your next event.